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Important Dates & Key Information

Important Dates

 16 October 2020 Deadline for submitting all abstracts through the conference’s web browser-based file submission system (IAEA-INDICO). 

 16 October 2020 Deadline for submitting Form B and/or Form C (together with Form A); no deadline if only Form A is submitted

 30 November 2020 Authors are notified about the acceptance of their contributions and in which categories (poster or oral presentation)

Participation and Registration

All persons wishing to participate in the conference must be designated by an IAEA Member State or should be members of organizations that have been invited to attend. The list of invited organizations can be requested from the Conference Secretariat (see Section O).

In order to be designated by an IAEA Member State, participants are requested to send the following form(s), as applicable, to their competent national authority (e.g. Ministry of Foreign Affairs, Permanent Mission to the IAEA or National Atomic Energy Authority):

  • Participation Form (Form A): participation only; no deadline if only Form A is submitted.
  • Form for Submission of an Abstract (Form B): participants submitting an abstract through INDICO must send the completed and signed Form B together with Form A to their competent national authority for onward transmission to the IAEA (icarst2021@iaea.org) by 16 October 2020.
  • Grant Application Form (Form C): participants requesting financial support from the IAEA, must complete Form C and send it together with Form A (and Form B, if applicable) to the competent national authority for onward transmission to the IAEA (icarst2021@iaea.org) by 16 October 2020. Form C must be stamped and signed by the competent national authority.

Participants who are members of an organization invited to attend are requested to send the above form(s) through their organization to the IAEA (icarst2021@iaea.org).

In addition, participants are requested to pre-register online through the IAEA web page for the conference.

Expenditures and Grants

No registration fee is charged to participants.

The IAEA is generally not in a position to bear the travel and other costs of participants in the conference. The IAEA has, however, limited funds at its disposal to help cover the cost of attendance of certain participants. Upon specific request, such assistance may be offered to normally one participant per country, provided that, in the IAEA’s view, the participant will make an important contribution to the conference.

If Governments wish to apply for a grant on behalf of one of their participants, the Participation Form (Form A) and the Grant Application Form (Form C), stamped and signed by the Government, must reach the IAEA (icarst2021@iaea.org) by 16 October 2020.

Applications that do not comply with the above conditions cannot be considered.

Approved grants will be issued in the form of a lump sum payment that usually covers only part of the cost of attendance.

Distribution of Documents

A preliminary programme will be posted on the IAEA conference web page as soon as possible. The final programme and the electronic Compilation of Abstracts will be available free of charge upon registration at the conference.

Exhibitions

A limited amount of space will be available for commercial vendors’ displays/exhibits during the conference. Interested parties should contact the Scientific Secretariat by email: icarst2021@iaea.org by 31 October 2020.

Working Language

The working language of the conference will be English. All communications and papers must be sent to the IAEA in English.

Conference Venue and Accommodation

The conference will be held at the IAEA’s Headquarters in Vienna, Austria. Participants must make their own travel and accommodation arrangements. Hotels which are offering a reduced rate for conference participants are listed on https://www.iaea.org/events. Please note that the IAEA is not in a position to assist participants with hotel bookings, nor can the IAEA assume responsibility for paying cancellation fees or for re-booking and no shows.

Visas

Participants who require a visa to enter Austria should submit the necessary application to the nearest diplomatic or consular representative of Austria as early as 3 months but not later than four weeks before their travel. Since Austria is a Schengen State, persons requiring a visa will have to apply for a Schengen visa. In States where Austria has no diplomatic mission, visas can be obtained from the consular authority of a Schengen Partner State representing Austria in the country in question.

For more information, please see the Austria Visa Information on https://www.iaea.org/events.