International Conference on Nuclear and Radiological Emergencies: Building the Future in an Evolving World

Guidelines for Poster Presentations

An E-Poster is a PowerPoint presentation designed for a digital screen, combining the benefits of oral and poster presentations. E-Posters allow authors to orally present their research to conference attendees and provides interactive communication and dialogue.

The format allows authors to several options for designing and presenting their research; you may choose to:

1. Create a single slide in PowerPoint, like a typical poster, or

2. Create a 5 minute-long presentation with a maximum of 3-4 slides which could be presented several times within the poster session timeslot.

Authors are encouraged to be creative with their E-Poster by including images or animations. This can help participants remember the presentation and encourage questions or further inquiries following the E-Poster session. E-Posters should be intuitive and self-explanatory so that viewers can navigate the presentation themselves without the author present.

ROLES AND RESPONSIBILITIES OF THE PRESENTERS 

PRIOR TO THE CONFERENCE:

• The final PowerPoint presentation (PPT) should be uploaded in INDICO as the original PPT file and in a PDF format by  Monday, 8 September 2025, so it can also be uploaded to the IAEA Conference and Meetings Application.

• Complete the Release of Presentation and Biographical Data Form and send to EPR-2025@iaea.org by Monday, 6 October 2025.

• Bring your PPT to the Conference on a flash drive as a backup.

UPLOADING YOUR E-POSTER

• Login into your INDICO account

• In the menu on the left, select 'My Contributions'

• Click on the title of the submission that you want to upload materials for 

• At the bottom of the page, click on the pencil icon on the right side of 'Presentation Material'

• Select 'Upload files' and choose the appropriate files to upload.

• Click the 'Upload' button in the bottom right-hand corner of the dialogue box.

All files must be named according to IAEA standards. Please refer to the link "Naming Convention for files"

POSTER PREPARATION

• Your E-poster should visually convey the core ideas of your accepted synopsis.

• E-Posters will be displayed on a digital screen.

• E-Posters should be prepared in PPT format in a portrait style there is no template for the design of your e-poster and this can be done as you see fit.

• The E-Poster must include the title of your accepted abstract and your INDICO ID Number using the format: IAEA-CN-338-XXX.

• Institutional logos may be included anywhere in your poster.

AT THE CONFERENCE:

E-Poster sessions will have a dedicated time slot. The audience will move to allocated E-Poster stations, where E-Poster authors will have the time to present their research and interact with viewers.

The presentations will typically remain available after the end of each E-Poster session and will remain viewable for the rest of the conference, except for when the stations are allocated for other E-Poster sessions. This enables the audience to view E-Posters even if they missed the E-Poster session and allows authors to discuss their research outside of their allocated E-Poster session. 

You will be assigned an E-Poster LCD panel during the conference. All files will be placed in advance on the laptop connected to one LCD screen used for the conference. Use of personal laptops will not be permitted.

IT support will be provided during the conference.